PTA Cash is our expense reimbursement system replacing Concur for paperless handling of expense requests.

Submitting requests

• Go to https://ptacash.com/o/baywood-pta/expenses/new
• Enter all information about the request. If entering a request on behalf of someone else (e.g. a Vendor), add your name and email in the notes section in case there are any questions.
• You must select a budget item to make sure that the program chair for this expense has visibility into the spending for their program. Reach out to your program chair or make your best guess if you don't know the name of the category.

Approving requests

If you are the chair of a program or a board member responsible for expenditures you will need to review and approve expenses.

• You should receive an email at your @baywoodpta.org inbox asking you to review the expense
• If this is your first time using the tool, you will need to login and setup your signature
  • Log in using your @baywoodpta.org Google account.
  • Go to the user settings page and update the name from your chair position to your actual name if needed.
  • Generate a digital signature or upload a custom signature
• Review the expense request, ensure you know the person or vendor submitting, and that the receipt amounts match the report.
• If everything looks good, click "sign this request"